2023-11-29 20:58

Kobus van Wyk

The light bearers

The next part of this story tells
  – It does so in detail –
The way Khanya the dark expels
  And lifts the knowledge veil
This project’s not a simple one
  By no means be deceived
None of its functions one may shun
  They are all interweaved
It is important to explain
  That this is no quick fix
Don’t view its structure with disdain
  The Khanya project mix
Read every part and contemplate
  The virtues of the case
Do pause – at times – and celebrate
  The Khanya aims embrace
First note some basic principles
  Of practice that are best
These are explained – in multiples –
  Made easy to digest
How does one eat an elephant
  One eats it bite by bite
While this may not be elegant
  Eat on and win the fight
This means take one step at a time
  With each task well defined
Small steps help one this mountain climb
  Work with a plan in mind
Invite keen partners to the feast
  They lighten this huge load
Help to demolish the great beast
  Complete each project node
It is a Herculean task
  One needs all hands on deck
Must wisdom from the experts ask
  To keep all things in check
A basic rule that is applied
  This from the very start
Each new concept must first be tried
  Ere it’s put on the chart
Before embarking on a trail
  First do a pilot test
Make all mistakes on a small scale
  Discover what is best
If things go wrong on such a trial
  The losses are not great
It pays to wait a little while
  Success to validate
Do not jump in and purchase large
  But get results first hand
Into great ventures do not barge
  Use wisely every Rand
This project needs a steady crew
  Do this not underrate
In labour it’s intensive too
  One must get this point straight
Skilled people – ones who are adept –
  That’s the most crucial need
But bureaucrats – hard to accept –
  To this may not give heed
Don’t think that one – elsewhere assigned –
  Can get this project done
If with other jobs intertwined
  For this task – not the one
When Khanya started way back then
  This problem was surmised
To serve it for a year or ten
  A structure was devised
The different roles are well designed
  With skill sets that do match
To these roles staff are then assigned
  Each one a perfect catch
The staff of Khanya – on contract –
  Each one of the whole batch
Their skills meet project needs – exact –
  This is a dovetail match
When later main tasks are described
  It will be clear to all
Why such importance is ascribed
  To staff who’re on the ball
You need staff who are passionate
  And not scared of hard work
If they’re computer literate
  It is an extra perk
The project managers do lead
  Constructions they produce
Their organizing skills you need
  High costs they do reduce
While in some schools the skills are found
  For such an enterprise
In most schools they do not abound
  Can’t manage tasks of size
Those managers who’re versatile
  On them schools can depend
Prepared to walk the extra mile
  Become the school’s best friend
One project manager can do
  Some multi tasking work
A plan for every school construe
  To cater for each quirk
Each school is treated on its own
  Needs individual care
A plan from others should not clone
  Each one a solitaire
When special projects come around
  – A pilot or new trend –
It’s needed to break virgin ground
  On P Ms then depend
When installations must be done
  – I T is specialized –
The experts in this field don’t shun
  Their skills are highly prized
Such boffins play a vital role
  They’ll I T problems solve
It’s at the core of Khanya’s soul
  These experts – must involve
There also is a need for those
  Links vital in the chain
Their task – the I T gap to close –
  The teachers they must train
In schools they will facilitate
  Train teachers face to face 
To them open the I T gate
  And build a solid base 
A techie – not too hard to find –
  Nor is a good P M
But the facilitator kind
  A precious and rare gem
Their skills – a blend that’s seldom found –
  Must in I T excel
In teaching have a strong background
  Their passion – it must tell
For Khanya to do all these tricks
  Its structure must be right
One that works just like a matrix
  Keeps all processes tight
Coordination is the key
  If one the mark won’t miss
To a professional degree
  Precision of the Swiss
Staff are assigned to organize
  They must coordinate
Their main task is to supervise
  The project they keep straight
Some admin staff are needed too
  For tasks that are mundane
Each day they’ll patiently sift through
  Much work that is arcane
Within a project of this scope
  One needs project support
An office that gives help and hope
  A strong and stable fort
The Office that gives firm Support
  To all Project affairs
It’s called the P S O for short
  Removes all anxious cares
Once Khanya started to take shape
  Right from the first word go
It just ignored all the red tape
  Set up a P S O
Support it gives to personnel
  Their cause it always pleads 
Protects employment rights as well
  Cares for each of their needs
The P S O serves as a source
  Of facts of relevance
It gathers through the project’s course
  All its intelligence
A database – important facts –
  Kept neatly in e-files
This office to paper reacts
  By filing it in piles
The project managers receive
  Support when they’re in need
The P S O does them relieve
  With no pain they proceed
This office many quotes obtains
  For work that must take place
This surely will relieve some strains
  Increase the P M’s pace
Coordinators get from here
  The data that they need
Supporting the whole project sphere
  Helps them to move with speed
To store much documented stuff
  Can sometimes be a pain
The finance rules are rather tough
  States what one must retain
The auditors designed strict laws
  To counteract deceit
The P S O allows no flaws
  Files each project receipt
Assurers of high quality
  Fighting against the blues
Methods of best utility
  The P S O pursues
At all times be professional
  Insists the P S O
And Q A’s not additional
  It’s part of the whole flow
The office plays a crucial role
  This all must recognize
It does support the project’s goal
  Which one can’t minimize

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