What factors should be considered when selecting an ICT venue?

Saturday, July 30th, 2011 | Installation, Tips | 7 Comments

Even though some people question the value of computer rooms in schools, enough reasons exist why schools will still consider these facilities at times.  Bear the following factors in mind when selecting a suitable classroom that you plan to convert into a computer room:

Size: for a computer room which holds 25 learner workstations, a server and peripherals, you need a venue of at least 60 sq m.

Capacity: if classrooms are limited, don’t do away with a library – rather consider a combined media centre.

Orientation: select a north-facing room (in the Southern Hemisphere) – it reduces sunlight glare and aircon costs.

Security: select a room with a concrete ceiling as a security measure against criminals.

Location: a room on the outer periphery of the school building is less secure than one on the inside, thus less suitable as an ICT venue.

These thoughs were tweeted by @e4africa with the tag #ictschooltip.

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Guidelines for selecting a venue for a school computer room

Tuesday, December 16th, 2008 | Installation | 3 Comments

Most schools were built years ago and were not designed to house computer facilities. When a computer room is planned for a school, the venue must be carefully selected, since the safety of learners, the security of the equipment and the general usability of the facility depend on the correct choice of venue.

Here are some suggestions for selecting an appropriate location, based on the experience gained in establishing over a thousand computer facilities in the Western Cape.

  1. Since one of the easiest places a burglar could enter a computer facility is through the roof, it makes sense to secure the ceiling. Considerable cost savings could be achieved if a roof with a concrete ceiling is selected.
  2. A room with solid brick walls all around is preferable, as opposed to prefab walls, or even interior dry walls. Non-solid walls must be avoided since they will have to be reinforced, often at a considerable cost.
  3. The number and the size of windows must be considered. The smaller the windows and the fewer of them in a room, the less one has to spend on securing them. It is also preferable that the windows are higher up against the wall. If a room is selected because it conforms to other criteria, but the windows are a security risk, consider bricking up some of them. This could have an additional advantage of greater light control.
  4. If strong burglar bars are already on the inside of the windows, and stone-guard protection on the outside, cost and effort will be reduced.
  5. Windows may be welded to the frames, which will prevent them from being opened. It should be noted that in this case air-conditioning would be essential.
  6. The size of the room is important. It must be large enough to accommodate the required technology to satisfy the educational requirements of the school. In the case of a computer laboratory, it is suggested that a room to house 25 networked computers and 50 learners, should be at a minimum be 8 X 7 m2. In some cases it may be possible to find two adjacent rooms where a wall could be removed to make one room, but one needs to ascertain that this will not violate safety regulations.
  7. It would be advantageous if a small adjacent room is available to act as a server room; alternatively the room must be large enough to make provision for a separate server section.
  8. Where the school has computers in the administration section, and there exists a need to include these computers into the new network, it would be advantageous to select a room close by. This would reduce the cost for network cabling.
  9. It is preferable that the room is as close as possible to the electrical distribution board.
  10. If there is a choice between two rooms that satisfy most selection criteria, choose the one with the least amount of renovation cost – consider the floors, ceiling, walls, security and other infrastructure costs that may be required.
  11. Consider future expansion, particularly in bigger schools. Surrounding rooms that may be made available for technology centers at a later stage would be advantageous.
  12. In the Southern Hemisphere, it is advisable to choose a room that is north facing (in summer it has shade in the afternoon). This reduces glare and air conditioning cost.
  13. It may be very tempting to convert a library into a computer room. If the library is the only available venue one should consider creating a combination library/media room/computer laboratory, rather than doing away with a library in favour of a dedicated computer room.

Not all of the points in this list are applicable in every case – each situation is different and one must decide which ones are relevant in a particular situation.

The suggestions are not only relevant for the selection of the first computer room for a school – they can also be guidelines for the selection of subsequent facilities. Likewise, some of the principles will be useful when you want to move technology, such as interactive electronic whiteboards, into individual classrooms.

For more tips for principles, click here.

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